Creating & Managing Groups on Wheelsuckers

Groups are the ideal way to organise and communicate with like-minded members. If you have a cycling club, bunch-ride with friends or even a special interest in something cycling-related, then groups are the way to go.

Think of a group as your network within the Wheelsuckers network. You can choose to make your group open-to-all (public) or private (invitation-only).

Here are the common FAQs surrounding groups:


What can groups be used for?
Anything but preferably cycling-related! Here are some ideas:


  • A group for your bunch-ride or cycling club. A great way to get off-bike discussions & banter going and to plan your next ride. Great examples are Faversham Velotec CC and C4S South Oxford
  • A group based around where you live. If you want to connect with other riders in your area and maybe organise a ride-out e.g. Oxfordshire Riders Group
  • A group based on a common interest such as Cycling Photography or Cycling For Harry (Charity) Or it could be around a brand or model of bike (like an owners club) or great cycling destinations (Mallorca Group).

See below for suggestions on how to set-up these types of groups.

What can you do within a group?
Groups can have the following types of content that is separate to the main content on the Wheelsuckers site:


  • 
Group discussion forum & comment wall
  • 
A text box for adding frequently-changing announcements and/or for adding a photo slideshow etc.

  • Group pages that can be used to add additional content
  • An RSS feed for adding your favourite newsfeed or weather forecast

Can I add a Strava Leaderboard to a group page?
Yes, but for security reasons we won't bore you with, this needs to be done by our System Administrator. If you would like to add a a Strava leaderboard to your group, email us and we’ll explain how this can be achieved.


Who can manage the group?
You, as the group creator, are the administrator but you can promote other members to an administrator so they can share the load.

Creating your group
First off, check that a similar group hasn’t already been created that you can join. To do this go to the group page and check out the available groups. Nothing similar? Great! To create your group, go to the group page and click on the +Add button:


Now you can see the “Add a Group” form (see the image below) that you’ll need to complete. Here’s a summary of the important fields:


  • Name – The name of your group. Don’t choose a name that’s too long but make sure it’s representative of your group so potential members can find it and get a sense of what it’s about e.g. “Cheshire Riders”, “XYZ Cycling Club”
  • Image – upload an image that will represent your group and make it stand out. This could be your club jersey, a group photo or a city outline/landmark if the group is location-based.
  • Description – Add a brief summary of what your group is about. This is the text that will appear to all Wheelsuckers members so don’t make to too long and make it enticing so that people will want to join (if it’s a public group)!
  • Website – if you have a club or bunch-ride website then add that url here
  • Location – Obvious!
  • Privacy Settings – see the description below of the recommended privacy setting

Very important: Build it and they will come does not apply to Groups! You will need to invite others to join and use the social media buttons alongside the group to help get the word out: Share, Twitter and Facebook.

As with any community, your group will only flourish if you regularly add new content, invite others to join and encourage all your group members to contribute.

 


What privacy does a group offer?

Before creating your group, decide what type of privacy you want it to have. Groups can be created with various privacy settings. Here are our recommendations on what privacy to choose for the two main types of groups:


Cycling club or bunch-ride group. On the “Add a Group” page:


  • Select “Group information only (private)” – only the group summary will then be public while content will only be visible to group members.
  • If you want to attract new members to your cycling club, you may want to set your group’s privacy settings to “Everything (public)” particularly once it’s active and busy. In this way, all Wheelsuckers members can see your comments & discussions and what a great club you have!
  • Select “Who can join this group?” under Members to “Only invited members” – Only people that you specifically invite will be able to join i.e. your fellow club or bunch-riders
  • When you select “Only invited members”, by default, “Members can invite others” will be enabled. De-deselect this if you do not want them to be able to do this.
  • If you do enable “Members can invite others” you may wish to also select “Approve all new members”. In this way you can pre-approve all requests to join.
  • Finally, decide if you want to allow members to broadcast messages to the entire group. To do this, select “Allow members to send messages to the entire group”. Note that even if you disable this option, group members will still be able to post wall comments and forum discussions.

For an example of a private club group, see the C4S South Oxford Group

General interest or location-based group. On the “Add a Group” page:


  • Set your group’s privacy settings to “Everything (public)” – your group’s content will be public and visible to all members on Wheelsuckers. This is the best way to attract new members to your group.
  • Select “Who can join this group?” under Members to “Anyone” and select “Approve all new members” only if you want to pre-approve all requests to join.
  • With this type of open group, it is recommended that you do not allow members to broadcast messages to the entire group. To do this, make sure that you deselect the option “Allow members to send messages to the entire group”. Note that even if you disable this option, group members will still be able to post wall comments and forum discussions.

For an example of a public, general interest group, see the Mallorca group.

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